Incoming students / Εισερχόμενοι φοιτητές

The University of Western Macedonia (UOWM) accepts only exchange students from partner Universities with which there is a signed bilateral agreement. (Partner Universities)

Students, who have been selected by their home Institution to study at the University of Western Macedonia as LLP/Erasmus exchange students have to be nominated by their home universities indicating the department of UOWM for their studies. Nomination letters have to be sent to IR Office by e-mail: not later than 1st July for the autumn semester and 30th of November for the spring semester.


Students who have been nominated by their home University should send us by e-mail ( following documents:

  1. Application Form
  2. Learning Agreement
  3. Transcript of records provided by their home University
  4. Proof of English language (minimum: B2 level)

Application Deadlines
Autumn semester: July 15
Spring Semester: December 15


After your application is received by the International Office, you will receive an email confirming the receipt of your application and its completeness.

Your application will then be passed on to the programme coordinator of your desired subject, who will then examine the learning agreement and make a decision about your admission to the programme.

If you are admitted by your desired faculty, the International Office will send you an acceptance letter and the signed learning agreement.


Upon arrival all incoming students have first to register at the International Office. After that, they can be enrolled at the School they have been accepted.

The School’s Secretariat will provide students with a Student Academic Identification Card which gives right of access to libraries, sport facilities and gives a 25% reduction in the fares of all means of transport (rail, bus, airplane).


Students from EU/EEA countries are required to possess the European Health Insurance Card.

Students from non EU countries.

Students coming from non EU countries must make arrangements for private health insurance prior to their journey, which must cover medical treatment and hospitalization for the entire study period. The health insurance contract must be in English; if the insurance company does not issue the contract in English, the students must have it officially translated into English or Greek.


A scale of 1 to 10 applies to the marks of each subject in the Hellenic Higher Education

Grade Description
8,5-10 Άριστα (Arista) – Excellent
6,5-8,49 Λίαν Καλώς (Lian Kalos) – Very Good
5,00-6,49 Καλώς (Kalos) – Good
0-4,99 Ανεπιτυχώς (Anepitychos) – Fail


International Office offers support and contact between international students (Bachelor, Master, PhD, and exchange) and local housing providers.

For those students nominated for the departments in the city of Florina on campus accommodation is provided upon request, although a limited number of rooms are offered.

Students nominated for the departments in the city of Kozani, will be provided support and contact to local housing providers.


Students from non-European countries are advised to contact the Greek Embassy or Consulate in their country for entrance regulations prior to their departure and then to apply for a three-month student visa to Greece. These students will receive from the International Office of UOWM an invitation letter prior their arrival in Greece. Students who are going to study in UOWM for more than three months should apply for a Residence Permit at the Immigration Office of the Perfecture of West Macedonia of Kozani or Florina having the following:

  1. Application in two copies
  2. 3 colored photos for passports. The photos have to be delivered also in a CD (JPEG2000).
  3. A copy of your passport and a copy of your visa.
  4. A certification that you are an Erasmus student which is provided by our Department in Greek language.
  5. A confirmation of scholarship from your home University that needs to be translated by a translation office.
  6. A confirmation of health examinations (blood test and chest x-rays) which can be done in every public hospital.
  7. A copy of the health booklet that is provided by our University.
  8. The letter of acceptance which was sent by our Institution to your University.
  9. 3 yellow application forms which you will be given by the immigration office
  10. 2 File-folders with two elastic cords.

Tel. number: +302461053532 (KOZANI), +302385049137 (FLORINA)

See also: Visa & Residence Permit guide for students


The academic calendar provides a framework for the educational programme and determines the pattern of campus life. There are two semesters each lasting 13 weeks.

Contracts are as a rule allocated and must be accepted for full semesters.

Autumn semester: 1 October – 31 January.

Spring semester: 1 March – 31 May.

Exam period: February and June.

Apart from July and August there are no classes on the following dates:

Autumn semester

October 11 Liberation day for the city of Kozani
(holiday only for the departments in Kozani)
October 28 National Holiday
November 8 Liberation day for the city of Florina
(holiday only for the departments in Florina)
November 17 Holiday (commemorating the student reaction against the dictators in Greece in 1973)
Dec. 24-Jan. 7 Christmas holidays
January 30 Religious holiday
February Examination period

Spring semester

Carnival The dates swift according to the Orthodox Easter (courses are not offered for a total of 5 working days)
March 25 National Holiday
Easter Holiday There are no classes from Good Monday until the Sunday following Easter Sunday
Ascension 40 days after the Easter Sunday
Pentecost 50 days after the Easter Sunday
May 1 Labor Day
June Examination period

© 2016